V A FAQs

You might need to consider hiring a virtual assistant if:

  1. You feel overwhelmed with your workload.
  2. You need help digging out from the administrative pile.
  3. You know you could really “move the needle” if you could focus more on what you and only you can do.
  4. You want to be more productive and less stressed.
  5. You know you need help but can’t afford someone full-time.
  6. You don’t want the hassle of recruiting, hiring, and training a physical assistant.
  7. You want—and need—more margin in your life.

What can an virtual assistant do for you?

Anything that does not require her physical presence.

Practically speaking, this means she can:

  • Screen your e-mail and respond on your behalf
  • Schedule and confirm your appointments
  • Book your travel arrangements
  • Make calls on your behalf
  • Perform miscellaneous research
  • Fill out expense reports and track reimbursements
  • Create invoices and post payments
  • Manage any projects you don’t want to handle

The truth is that most of my professional relationships today are virtual. I’ll bet many of yours are as well.

Almost all of my business transactions are conducted via e-mail and occasionally phone. It really doesn’t matter where my assistant is located. No one knows the difference.

All they know is that I have a sharp, responsive assistant who helps them get what they need when they need it. What I know is that I have a trusted business partner who frees me up to do what I do best. Maybe it’s time to consider hiring one for yourself.

~ Michael Hyatt – Helping Leaders Leverage Influence

What is a Virtual Assistant (or VA)?

A VA is someone who is in the business of assisting other businesses; offering a variety of administrative, technical talents and/or creative skills.   There are VAs who specialize in certain markets or skills and others who offer a wider variety of services.  If you have something that needs to be done and can be done virtually, there is a Virtual Assistant who can do it for a lot less than it would cost to hire a full time employee.

Why would I hire a VA instead of an employee?

There are several great reasons to outsource your administrative needs to a Virtual Assistant.

It costs so much more to hire an employee than it does to hire a Virtual Assistant.  And once you hire that employee, he or she may not have the “exact” skill set for which you are looking.  You can choose your VA’s skill set and get exactly what you want accomplished for less.

You may have needs that are outside your current employee’s capabilities.  Perhaps you are using a new program or platform that is difficult to learn.  Taking time valuable away from daily administration for that learning curve can be detrimental to the flow of the office and to your bottom line.

Or perhaps you are currently without any staff to assist you.

Employees cost more than their salaries.  The cost of office space, office equipment, insurance costs, employee benefits, breaks, vacation time and salaries are all climbing. Other things to consider are personality conflicts, tardiness, laziness, lack of follow-through, a sense of entitlement and just try getting the cell phones away from them while at work.  These things can drive you crazy and incur unseen costs in production and morale.

Those frustrations associated with hiring an employee are not incurred with a Virtual Assistant.  We are also business owners and our bottom line is equally important to us. That’s why we treat you like a valued customer instead of a boss.

A Virtual Assistant has their own office space, insurances and office equipment.  Theu are motivated to give you the quickest and best service, so that you will continue to use their services.  You are first in their minds. Unlike a boss, you are their client and they want to keep you happy.  As a business owner, client retention is very important to a VA.

You get 100% of productivity for a fraction of the cost and frustration of having staff. You can use one or multiple VAs for different tasks. If you find that a VA is not working out for you, simply don’t rehire them and select someone who is a better fit for your needs. There is no firing or rehiring.  No advertising costs to find a replacement and no nightmare of interviewing prospective candidates.

Try one of us and see what a wonderful breath of fresh air virtual support services can bring to your business.

How do I choose the right VA?

Not all Virtual Assistants are alike, so be sure to choose a VA that has the experience that is right for your business, has a personality that suits you and a pricing structure that meets you budget requirements.

If you are thinking of working with someone on a large project, start with a small project to test their services.  Was it on time?  Was it within budget?  Were they easy to contact? Were they easy with which to communicate?    Did they do an excellent job for you?

These issues can make or break your budget, your timeline and your reputation.

 

 

 

 

 

 

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